Privacy Policy

Privacy Policy  – Transvaal Scottish Regimental Association

Last updated: 3rd November 2023

This privacy policy describes our policies and procedures on the collection, use and disclosure of your information when you use the service and tells you about your privacy rights and how the law protects you.
We use your personal data to provide and improve the service. By using the service, you agree to the collection and use of information in accordance with this privacy policy.

Interpretation and Definitions

Interpretation

The words of which the initial letter is capitalised have meanings defined under the following conditions. The following definitions shall have the same meaning regardless of whether they appear in singular or in plural.

Definitions

For the purposes of this Privacy Policy:
• ‘Account ‘means a unique account created for you to access our service or parts of our service.
• ‘Association’ (referred to as either “the association”, “we”, “us” or “our” in this agreement) refers to Transvaal Scottish Regimental Association. 18 Ridge Road, Parktown ,Johannesburg
• ‘Cookies’ are small files that are placed on your computer, mobile device, or any other device by a website, containing the details of your browsing history on that website among its many uses.
• ‘Country’ refers to: South Africa
• ‘Device’ means any device that can access the service such as a computer, a cell phone, or a digital tablet.
• ‘Personal data’ is any information that relates to an identified or identifiable individual.
• ‘Service’ refers to the website.
• ‘Service provider’ means any natural or legal person who processes the data on behalf of the company. It refers to third-party companies’ or individuals employed by the company to facilitate the service, to provide the service on behalf of the company, to perform services related to the service or to assist the company in analysing how the service is used.
• ‘Third-party social media service’ refers to any website or any social network website through which a user can log in or create an account to use the service.
• ‘Usage data’ refers to data collected automatically, either generated using the service or from the service infrastructure itself (for example, the duration of a page visit).
• ‘Website’ refers to the Transvaal Scottish Regimental Association, accessible from https://jocks.co.za means the individual accessing or using the service, or the Association, or other legal entity on behalf of which such individual is accessing or using the service, as applicable.

Collecting and Using Your Personal Data

Types of Data Collected

Personal Data

While using our service, we may ask you to provide us with certain personally identifiable information that can be used to contact or identify you.
Personally identifiable information may include, but is not limited to:
1. Email address
2. First name and last name
3. Phone number
4. Address, City, Province, Postal code
5. Usage Data

Usage Data

Usage data is collected automatically when using the service.
Usage data may include information such as your device’s internet protocol address (e.g. I.P. address), browser type, browser version, the pages of our service that you visit, the time and date of your visit, the time spent on those pages, unique device identifiers and other diagnostic data.
When you access the service by or through a mobile device, we may collect certain information automatically, including, but not limited to, the type of mobile device you use, your mobile device unique id, the IP address of your mobile device, your mobile operating system, the type of mobile internet browser you use, unique device identifiers and other diagnostic data.
We may also collect information that your browser sends whenever you visit our service or when you access the service by or through a mobile device.

Tracking Technologies and Cookies

We use cookies and similar tracking technologies to track the activity on our service and store certain information. Tracking technologies used are beacons, tags, and scripts to collect and track information and to improve and analyse our service. The technologies we use may include:

• Cookies or Browser Cookies. A cookie is a small file placed on Your Device.
• You can instruct your browser to refuse all Cookies or to indicate when a Cookie is being sent. However, if you do not accept Cookies, You may not be able to use some parts of our Service. Unless you have adjusted your browser setting so that it will refuse Cookies, our Service may use Cookies.
• Cookies can be “persistent” or “session” cookies.
• Persistent cookies remain on your personal computer or mobile device when you go offline, while session cookies are deleted as soon as you close your web browser.
• We use both Session and Persistent Cookies for the purposes set out below:
• Necessary / Essential Cookies
  Type: Session Cookies
  Administered by: Us
  Purpose: These Cookies are essential to provide You with services available through the Website and to enable You to use some of its features. They help to authenticate users and prevent fraudulent use of user accounts. Without these Cookies, the services that you have asked for cannot be provided, and we only use these Cookies to provide you with those services.
• Cookies Policy / Notice Acceptance Cookies
  Type: Persistent Cookies
  Administered by: Us
  Purpose: These Cookies identify if users have accepted the use of cookies on the Website.
• Functionality Cookies
  Type: Persistent Cookies
  Administered by: Us
  Purpose: these cookies allow us to remember choices you make when you use the website, such as remembering your login details or language preference. The purpose of these cookies is to provide you with a more personal experience and to avoid you having to re-enter your preferences every time you use the website.

Use of Your Personal Data

The Association may use Personal Data for the following purposes:

1. To provide and maintain our Service: including to monitor the usage of our Service.
2. To manage your Account: to manage your registration as a user of the Service. The Personal Data you provide can give you access to different functionalities of the Service that are available to you as a registered user.
3. For the performance of a contract: the development, compliance and undertaking of the purchase contract for the products, items, or services you have purchased or of any other contract with us through the Service.
4. To contact you: to contact you by email, telephone, SMS, or other forms of electronic communication, such as a mobile application’s push notifications regarding updates or informative communications related to the functionalities, products, or contracted services, including security updates, when necessary or reasonable for their implementation.
5. To provide you with news, special events and general information: about other goods, services, and events which we offer that are like those that you have already purchased or enquired about unless you have opted not to receive such information.
6. To manage your requests: to attend and manage your requests to us.
7. For other purposes: we may use your information for other purposes, such as data analysis, identifying usage trends, determining the effectiveness of our promotional campaigns and to evaluate and improve our service, products, services, marketing, and your experience.

We may share your personal information in the following situations:

1. With service providers: we may share your personal information with service providers to monitor and analyse the use of our service, to contact you.
2. For business transfers: we may share or transfer your personal information in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another Association.
3. With affiliates: we may share your information with our affiliates, in which case we will require those affiliates to honour this privacy policy.
4. With business partners: we may share your information with our business partners to offer you certain products, services, or promotions.
5. With other users: when you share personal information or otherwise interact in the public areas with other users, such information may be viewed by all users and may be publicly distributed outside. If you interact with other users or register through a third-party social media service, your contacts on the third-party social media service may see your name, profile, pictures, and description of your activity. Similarly, other users will be able to view descriptions of your activity, communicate with you and view your profile.
6. With your consent: we may disclose your personal information for any other purpose with your consent.

Retention of your personal data

The Association will retain your personal data only for as long as is necessary for the purposes set out in this privacy policy. We will retain and use your personal data to the extent necessary to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes, and enforce our legal agreements and policies. The Association will also retain usage data for internal analysis purposes. Usage data is generally retained for a shorter period, except when this data is used to strengthen the security or to improve the functionality of our service, or we are legally obligated to retain this data for longer time periods.

Transfer of your personal data

• Your information, including personal data, is processed at the Association’s operating offices and in any other places where the parties involved in the processing are located. It means that this information may be transferred to, and maintained on, computers located outside of your province, country, or other governmental jurisdiction where the data protection laws may differ than those from your jurisdiction.
• Your consent to this privacy policy followed by your submission of such information represents your agreement to that transfer.
• The Association will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy and no transfer of your personal data will take place to an organization or a country unless there are adequate controls in place including the security of your data and other personal information.

Disclosure of your personal data

Business transactions

If the Association is involved in a merger, acquisition or asset sale, your personal data may be transferred. We will provide notice before your personal data is transferred and becomes subject to a different privacy policy.

Law enforcement

Under certain circumstances, the Association may be required to disclose your personal data if required to do so by law or in response to valid requests by public authorities (e.g., A court of law or a governmental department).

Other legal requirements

The Association may disclose your personal data in the good faith belief that such action is necessary to:

1. Comply with a legal obligation.
2. Protect and defend the rights or property of the Association.
3. Prevent or investigate possible wrongdoing in connection with the service.
4. Protect the personal safety of users of the service or the public.
5. Protect against legal liability.

Security of your personal data

The security of your personal data is important to us but remember that no method of transmission over the internet, or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your personal data, we cannot guarantee its absolute security.

Links to other websites

Our service may contain links to other websites that are not operated by us.If you click on a third-party link; you will be directed to that third party’s site. We strongly advise you to review the privacy policy of every site you visit.
We have no control over and assume no responsibility for the content, privacy policies or practices of any third-party sites or services.

Changes to this privacy policy

• We may update our privacy policy from time to time.
• We will notify you of any changes by posting the new privacy policy on this page.
• We will advise you of any changes via email and/or a prominent notice on our service.
• The “last updated” date will be shown at the top of this privacy policy.
• You are advised to review this privacy policy periodically for any changes.
• Changes to this privacy policy are effective when they are posted on this page.

Contact Us

If you have any questions about this privacy policy, you can contact us: By email: Transvaal Scottish Regimental Association. secretary[@]jocks.co.za

Membership Agreement – POPIA Compliance

This Membership Agreement is entered into between the Transvaal Scottish Regimental Association, hereinafter referred to as the TSRA, and [Member’s Name] (“the Member”) as of 3rd November 2023.

1. Personal Information Collection and Processing

1. The TSRA may collect and process personal information about the Member for the purposes of managing and administering their membership.
2. The types of personal information that may be collected include but are not limited to: Name, Contact information (address, email, phone number) Date of birth, membership status and history.
3. The TSRA will only collect information that is relevant to the purposes for which it is being collected.

2. Purpose of Collection

Personal information will be collected for the following purposes:

• Administering and managing the Member’s membership.
• Providing updates and information related to the TSRA’s activities.

3. Consent

• By signing this Agreement, the Member consents to the collection and processing of their personal information as outlined in this Agreement.
• The Member has the right to withdraw their consent at any time by notifying the TSRA in writing.

4. Security and Protection of Personal Information

• The TSRA will take reasonable measures to protect the personal information collected from unauthorised access, disclosure, alteration, or destruction.

5. Access and Correction

• The Member has the right to request access to, and correction of, their personal information held by the TSRA.

6. Retention of Personal Information

• The TSRA will retain the Member’s personal information only for as long as necessary to fulfil the purposes for which it was collected.

7. Disclosure to Third Parties

• The TSRA may disclose the Member’s personal information to third parties only as required by law or with the Member’s explicit consent.

8. Contact Information

• For any questions or concerns regarding the handling of personal information, the Member may contact: The Secretary [secretary[@]jocks.co.za]

9. Changes to the Agreement

• The TSRA reserves the right to update or modify this Agreement to ensure compliance with legal requirements and best practices. The Member will be notified of any significant changes.